How to have the perfect teleconferencing call

Many business people recognise the importance of teleconferencing calls as a way of conducting meetings when attendees are not physically present. While teleconferencing calls offer great convenience, knowing how to conduct them well is crucial for the success of the call.

To ensure the perfect teleconferencing call, follow these tips.

Be punctual

As with any meeting, being punctual creates a good impression. Don’t dial-in too late, as this could be disruptive to those already at the meeting and you could end up wasting valuable time if technical issues arise.

Be prepared

You wouldn’t turn up to a physical meeting without the necessary equipment or papers, so make sure you are equally prepared for a teleconferencing call. Disappearing to find documents whilst in the middle of a call will look very unprofessional. If you are chairing the meeting, always be prepared and set an agenda. Disappearing to find documents whilst in the middle of a call will look very unprofessional. If you are chairing the meeting, always be prepared and set an agenda.


Understand the equipment

You will get much more from your teleconferencing call if you understand the equipment you are using. Whether you use wholesale AZ VoIP termination from a provider such as www.idtexpress.com/blog/2018/02/24/wholesale-voice-termination-explained/ or another type of teleconferencing equipment, make sure it is compatible with your equipment and that you test it out properly before launching into a full-scale remote conference session.

Avoid background interference

Your location is critical during a conference call. Before you dial-in, check that there will not be any interference from background noise. Not only will external noise make it harder to have a conversation and hear what the caller says, meaning you risk missing vital information, but also it makes you look unprofessional. If background noise is a feature, put yourself on mute when you are not talking and make sure your microphone is correctly positioned so that it is close enough to pick up your voice but not other unwanted sounds. Be aware that if you have electronic devices close to the call equipment you are using, this may impact on the sound quality of the call.

Record the call

It is usually a good idea to keep teleconferencing calls fairly brief; however, if you have a hefty agenda to go through, you will want to ensure you remember everything that has been said. Some teleconferencing technology enables you to record calls – if this is an option with your equipment, it might be worth using it. Many business people recognise the importance of teleconferencing calls as a way of conducting meetings when attendees are not physically present. While teleconferencing calls offer great convenience, knowing how to conduct them well is crucial for the success of the call.

Author: Robin Gupta